Frequently Asked Questions about Commissioned Programs

Implementation of the Program

1.Can the program be held with fewer than 10 participants?

We said that groups receiving training should consist of 10 members, but that is just a guide. Training for less than 10 people is possible depending on the content and timing of the program or if participants are joining existing programs. Please inquire. The Institute has had a number of examples in the past, where the number of participants was fewer than 10. Even fewer numbers can be accepted in existing training programs.

2.Can elementary and middle school students join?

As a rule, we limit participation to high school age and above, but younger participants may be accepted in some cases. Please inquire.

3.What is the deadline for consignment applications?

Depending on the availability of overnight facilities at the Institute, we might not be able to accommodate your proposed training program, so please apply as early as you can. For best results, we suggest determining your program and concluding the contract three months prior to your desired starting date. For projects in the following fiscal year, although we may provide an estimate and propose a schedule, our response of acceptance or rejection may be held until the end of the present fiscal year (around March).
*At the Institute, the fiscal year is from April 1 to March 31 the following year.

4.Will we need an attendant?

We ask that underage groups be accompanied by adults. Please contact us for details.

5.Can the contract and training reports be made in English?

As a rule, documents submitted from the Institute are in Japanese only. For training proposals, contracts, and training implementation reports prepared in English, separate translation fees may apply.

6.May families accompany the participants?

We ask that families do not accompany the participants.

Arrangements and fees concerned with the Program

7.Will the Institute arrange for airline tickets to Japan?

We ask that you purchase your own airline tickets for travel to Japan, along with overseas ravel insurance for the duration of the program.

8.What are administration fees? How is the proportion of administration fees determined?

We collect administration fees to cover the costs for program preparations such as staff wages, document preparation, and office supplies. The proportion depends on the content of the program (and is negotiable).

9.How should we pay?

We accept payment in Japanese yen. Please have the payment transferred from an account in the name of the consignee to the Japan Foundation Japanese-Language Institute, Kansai. We ask that you also cover the bank charges, including those from overseas. Please note that we cannot accept credit card payments or individual bank transfers from individual participants.

10.How do I find out about approximate expenses necessary?

If you know the number of participants and your desired program content, please fill out and send us this Request for Training Program Proposal. Someone in charge will send you an estimate and a standard training schedule.

Content of the Training Program

11.The level of Japanese spoken by the participants varies greatly. Will this be a problem?

While it is desirable for all members to have the same level of Japanese, this can be overcome by dividing groups of ten or larger into smaller groups, for example. If group participation is not a priority, you can also consider joining other existing programs. Please feel free to contact us.

12.What sort of things are taught in the Japanese language lessons?

Our programs are designed according to your requests, but for short term programs of two weeks or less, we focus on using a lot of the Japanese that has already been learned, rather than teaching new material.

13.We want to set up a situation where we can interact with Japanese people. Can you help?

The Institute cooperates with elementary schools, middle schools, high schools, and universities, among others, have successfully conducted exchanges between program participants and Japanese people. However, please be aware that depending on the other party's schedule, it may not be possible to comply with your desired timing.

14.What are the host families of home visits like?

As a rule, we recruit host families through members of international exchange groups in the Sennan district of Osaka Prefecture near the Institute.

15.What are some things we can do in Japanese Culture Experience?

Let us know which culture experience you're interested in, from kimono dressing (using yukata), tea ceremony, calligraphy, flower arrangement, taiko drum, aiki jujutsu, and so on. Please understand that instructors of the culture experience program are outsourced, so depending on the instructor's schedule, we may not be able to fulfill your request.

Life during the Program

16.What sort of facilities does the Institute have?

The Institute's facilities are as follows. Click here for details.
Accommodation (single rooms), classrooms, library, self-study room (with computer and printer), cafeteria, hall, Japanese-style room, kitchen, laundry room, training room, lounge

17.How are emergencies such as sudden illnesses during the stay at the Institute handled?

Staff is on call 24 hours a day and members are ready to respond to any trouble whether it is late at night or early in the morning.

18.Can participants borrow books at the library during the training program?

Yes. The Institute library is stocked with a good selection of books written in various languages. Click here for more on the Institute library.

19.Does the Institute have Wi-Fi?

The Institute has Wi-Fi that you can use.

20.A Muslim student is considering participating in the program. Do you provide support for Muslim students?

The Institute cafeteria offers meals that use halal meat. See cafeteria.
Separate praying rooms are available for men and women in the accommodations area of the Institute, which Muslim participants are free to use.

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